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At this point, Carroll said users can drag the image into UTILITY FROM PAGE 29 ID numbers and invoice dates through purchase order numbers and payment terms. When the information has been captured, validated and verified, the images are automatically transferred to database, ERP (enterprise resource planning), document management and/or workflow systems. A crucial element in this process is the scanner itself, so Imaging Solutions and NU worked together to find the best scanner and eventually chose Eastman Kodak’s i840 production scanner, Cerone said.

So we try to do very little outsourcing at this point. And when we do outsource, cost is not the key business driver for us; rather, it’s a skill set that we can’t replicate internally here, and, due to timeliness, we need to have an outsourcer assist us. And that outsourcer could be through many different forms, whether it’s a direct outsource agreement or it’s a professional services engagement or something else. of a commoditized item. But when we do deal with outsourcing arrangements, we focus on, as I said, not just the costs as a business driver but what would it cost to replicate those systems internally, as well as what type of disaster recovery/business continuity we would have to add on to any systems we deploy I’d like to look at the top and the bottom that will be less expensive and easier to of the specialization ladder there.

When the invoices have been scanned, AnyDoc Invoice is used to capture important form data. That data is verified against entries in NU’s accounts payable system, and the invoice can be approved automatically without manual review. For example, the purchase order number is compared with NU’s vendor database to find out which vendor to associate with it. For future invoices, the software can remember exactly where each vendor displays data—from invoice date to purchase order number—on its invoices.

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